Senior Executive Assistant, Smithfield, Rhode Island

Description

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Senior Executive Assistant to work in Smithfield, RI!

Use your interpersonal skills as you support your team's daily initiatives and directly interact with business partners!

You will be asked to prioritize multiple tasks simultaneously and serve as the focal point of a multi-layered, fast-paced business environment
Client Event Planning: Coordinate all logistics, negotiate contract with venue, create invitations and meeting materials
Plan and execute semi-annual divisional team offsite events including guest management, hybrid (remote and in-person) setup, AV needs, conference room reservations, plan team building activities, food and beverage catering etc.
Coordinate Meeting Event Planner (MEP) requests for Portfolio Managers
Coordinate requests for promotional materials and logos in accordance with compliance guidelines
Literature orders submitted thru Office Depot vendor
Schedule team meetings
Prepare expense reports and invoices for processing team to submit
Establish Zoom webinars
Ad-hoc project requests
Provide backup support to other IICG Admin Team members

The Expertise and Skills You Bring

Bachelor's degree is strongly preferred, but not required
5+ years of senior executive admin experience
Polished senior executive assistant with professional maturity, previous corporate environment experience and a proven ability to interact with senior level management
Optimally work in a high volume, fast-pace environment, balancing multiple priorities
Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
Have the ability to exercise extreme sensitivity, discretion, and judgment
You are a phenomenal teammate who develops strong working relationships with colleagues across the company while being flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
Willing to learn and advance your skills
Excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)

Note: This role is part of an admin model and support assignments can shift as business needs change.

The hourly pay rate range for this position is $30.00-$33 .00 per hour.

Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Company Overview

At Fidelity, we are passionate about making our financial expertise broadly accessible and effective in helping people live the lives they want! We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. For information about working at Fidelity, visit FidelityCareers.com. Fidelity Investments is an equal opportunity employer. Fidelity will reasonably accommodate applicants with disabilities who need adjustments to complete the application or interview process.

Fidelity TalentSource, is the in-house temporary staffing provider for Fidelity Investments. Unlike traditional staffing agencies, we are an internal business unit within Fidelity’s Talent Acquisition team, dedicated to recruiting talent from various backgrounds for roles in Fidelity’s regional and investor center locations. Our mission is to help you experience Fidelity’s diverse and inclusive workplace while expanding your skill set and professional network, with the ultimate goal of conversion to full-time employment as part of Fidelity’s long-term strategy.

For information about working at Fidelity TalentSource, visit FTSJobs.com.

Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments in order to complete the application or interview process. Please email us at [email protected] if you would like to request an accommodation.